VENUE SHOWCASE – CLIENT and VENDOR PERSPECTIVE

Show prospective clients not only how your venue looks, but how an event can actually work within it.

Our Venue Showcase is an on-site content session created specifically for event venues, function spaces, hotels, restaurants and other event-ready facilities wanting to showcase their space from the perspective of an experienced event planner.

Piece Of Cake Events will visit your venue and explore the selected event space through two important lenses: the client and guest experience, and the practical event-planning and vendor experience.

The result is informative content that helps prospective clients better understand the possibilities of your venue while also highlighting practical considerations that can influence planning, supplier requirements and event costs.

THE CLIENT & GUEST PERSPECTIVE

Depending on your venue, we may showcase:

• Guest arrival and entrance experience
• The selected event/function space
• Venue capacity and suitable event styles
• Potential ceremony, cocktail, dining and reception configurations
• Architectural features, views and natural focal points
• Indoor and outdoor areas
• Lighting and atmosphere
• Staging, dance floor and entertainment possibilities
• Bar and catering facilities
• Bathrooms and guest amenities
• Accessibility considerations
• Parking and transport options
• Accommodation where applicable
• Wet-weather alternatives
• Features particularly suited to weddings, corporate events, private celebrations and other event types

THE EVENT PLANNER & VENDOR PERSPECTIVE

A successful event also depends on what happens behind the scenes.

Where appropriate, we'll explore practical considerations that planners, stylists, caterers, entertainers, production teams and other event suppliers may need to understand before working at the venue.

This may include:

• Loading docks and supplier unloading areas
• Vehicle and trolley access
• The journey from loading areas to the event space
• Lifts, stairs, corridors and door access
• Bump-in and bump-out requirements
• Back-of-house facilities
• Supplier parking and access restrictions
• Power and production considerations
• Equipment movement and setup requirements
• Venue access times and practical setup considerations

These details can be particularly valuable to prospective clients. Access limitations, longer equipment routes or additional setup requirements can affect supplier labour, setup time and ultimately the cost of producing an event.

Our approach is to present these considerations constructively and professionally, helping clients and vendors understand the venue and plan accordingly.

PRICING

$150 includes one event/function room or primary event space, together with the relevant guest and supplier access areas associated with that space.

Additional event/function rooms or distinct spaces: +$50 per room/space.

For example, a venue wishing to showcase its ballroom, rooftop terrace and private dining room would pay:

First space – $150
Second space – +$50
Third space – +$50
Total – $250

Large venues, extensive properties or locations requiring substantially more filming, travel between facilities or additional production time may require a tailored quote.

CONTENT & PUBLICATION

The session is designed to produce an informative venue showcase from the Piece Of Cake Events event-planning perspective.

Suitable content may be published across Piece Of Cake Events digital channels, including YouTube and social media, subject to editorial review and suitability.

Our aim is to showcase the venue's strengths and possibilities while providing useful information that can help prospective clients make more informed event-planning decisions.

WHAT'S NOT INCLUDED

This service does not include:

• Scaled or detailed floor plans
• Formal venue measurements
• Architectural, engineering or technical assessments
• Bespoke event design or styling concepts
• Creative event mock-ups
• Professional commercial photography or full-scale videography production
• Paid advertising or media spend
• Guaranteed reach, enquiries or bookings

Additional services can be discussed separately where required.

APPOINTMENT DETAILS

• $150 for one event/function space
• +$50 for each additional room or distinct event space
• Approximately 60 minutes for the base session
• Conducted on-site at your venue
• Available across Sydney and surrounding areas
• Travel fees may apply depending on location
• Appointment required

Travel is included within 10 km of Breakfast Point. Additional travel fees apply to locations more than 10 km from Breakfast Point and will be confirmed prior to the appointment.